Small Business Accounting Software

what is BooksTime

This makes it easy to stay on top of your business finances on the go. Terms and conditions, features, support, pricing, and service options subject to change. Without having a good idea of your cash flow when running a freelance business, it’s easy to make a misstep or overlook something. In turn, it could lead to costly mistakes, time wasted, or moments of frustration. When striking out on your own as a freelancer or business owner, one of the major hurdles you’ll have to jump over is how you’re going to keep your money organized.

  • Just add the person’s name and email, and he or she will receive a message and a link to connect to BooksTime.
  • With project management features, BooksTime makes managing multiple clients and tasks as simple as ever.
  • BooksTime is more than just a place for you to keep track of your financials.
  • We recommend you check with the company before switching from BooksTime Classic, though, to make sure your must-have features are there.
  • That’s why BooksTime allows you to create custom estimates for your clients within the accounting software.
  • BooksTime is a robust accounting and invoicing solution for freelancers, entrepreneurs, and small businesses who typically specialize in service-based offerings.

Some tools haven’t been implemented from Freshbook Classic like Inventory management and voluminous reporting. Zoho CRM has five pricing tiers, including a free edition that lets you integrate up to 3 users. The pricing tiers assets = liabilities + equity can become complicated because each upgrade has twice as many features as before. Here is a complete list of pricing and its most impressive features. You can add multiple third-party applications from the Zoho Marketplace.


Finally, the small bell icon in the upper left takes you to updates about your clients, team members, and other business issues. Over the years, it has expanded in scope and grown into the go-to online accounting service for sole proprietors and startups. Its popularity extends to small to midsize businesses in many cases. The site went through a major update a few years ago, and many features in BooksTime “Classic” were left behind, though they continue to be reintroduced. This new BooksTime is the best choice for the smallest businesses because of its exceptional usability and aesthetic properties—and its smart selection of features.

All you have to do is click business or personal to keep things organized. If you want to charge a deposit on the invoice you’re sending, you can do that as well. All you have to do is click “request a deposit” and enter in the price to add it to your invoice. This can be a flat amount or a percentage of the invoice, whichever you prefer. With BooksTime being cloud-based, you don’t have to worry about losing or not being able to access your information.

Automatically track your mileage as you drive, easily categorize business trips with a swipe, and view your potential tax deduction statement of retained earnings example — right from your phone. Dashboards that allow users to keep records of activity and share reporting with clients.

Client Portal

The dashboard is very pleasing to the eye and the tool is extremely easy to navigate. FeatureDescriptionDashboardThe dashboard is the first thing you’ll see when you log onto your BooksTime workspace. It will show basic graphs about your outstanding revenue, total profit, revenue streams, and more. You’ll also be able to add clients one by one, and can do the same for your vendors.Team MembersYou’ll be able to add your company’s employees, your accountant, and any contractors you work with. If a client accepts your proposal, you’ll be able to convert it to an invoice with just a few clicks, which is incredibly easy.

Though expensive, this payment add-on can be effective and worth the price if you rely on subscriptions or repeat customers. The added convenience for your customers can improve your invoicing and cash flow.

You can also include your terms and contract, right on the proposal. You can also save your favorite reports so you don’t have to dig for them. It is easy to access these by clicking the reports tab while on your dashboard. This is great when tax season comes around because the categories are similar to what the IRS uses on their forms. While you can’t mark these specific expenses as deductions, you can separate them in BooksTime.

what is BooksTime

This feature allows you to show the work and writing space and attach your customize pictures. BooksTime takes billing out of your hands and puts it on autopilot. Set up automated invoicing, online payment options , and late payment reminders to get paid 2x faster. Next, boost team productivity with precise time tracking and collaborative project tools, so every minute, file, and conversation is tracked and logged. BooksTime is a cloud accounting solution designed for freelancers and small business owners.

, designed for growing businesses and priced at $50 per month or $495 annually. BooksTime is accounting software from the company of the same name, designed for small businesses as well as individuals, and with customers in more than 100 countries. We believe everyone should be able to make financial decisions with confidence. Back when I started my virtual assistant business in 2014, I already had a PayPal account from purchasing things on eBay years and years ago. So it was easy enough for me to start using that same account to accept payment for my freelance work. With the advanced payments option, you can save and proactively charge your clients’ credit card details they’ve provided to you. You can also do this on all invoices, including recurring invoices and payments.

BooksTime Cons

BooksTime gives you the info and time you need to focus on your big picture—your business, your team, and your clients. Supported by BooksTime, Facturama’s service will enable greater scaling capabilities in Mexico, where the small business market is growing. The accounting software offers a number of security features and capabilities. BooksTime is a free software that helps you invoice clients, track expenses, and even get bookkeeping help if you need it. It has gained extreme popularity amongst solopreneurs and business owners who are just starting out. BooksTime is typically for those who provide services—think graphic designers, photographers, UX designers, writers, legal professionals, and coaches. BooksTime is an invoicing and accounting platform for freelancers or single-person businesses.

Is BooksTime easy to use?

Despite these drawbacks, BooksTime is incredibly easy to use and has some of the best customer support on the market. It’s also one of the few programs to offer built-in proposals. This software could be a good option for some small businesses.

This means that wherever you are in the world, you’ll have on-demand access to your sensitive data to track time, send invoices and record expenses. It’s the easiest way to improve the efficiency of your accounting and general cash flow. Basic reports like profit-and-loss, cash flow, expenses, sales tax summaries, and more are available with a few clicks within BooksTime cloud accounting. It’s easy to filter by client, date range, or product, and you can easily export, print, send, or save reports for others. While limited, BooksTime accounting offers most of the reports needed by a small business owner.

Freshbook wins again for its pricing tiers because they’re less expensive and offer more for the price. Zoho should only be considered if you want software with a large number of features, or you can’t afford software at this time. Zoho has a free tier, whereas BooksTime has a 30-day free trial. Zia, Zoho CRM’s AI feature gives suggestions for the best time to follow up on leads by phone or email. This artificial intelligence software is still in its infancy, but its analysis on leads is accurate and capable of becoming a great tool in the future. Although the design is straightforward, the productivity-focused design highlights critical CRM data from the start. The default “Home” view shows a breakdown of Today’s Leads, Open Tasks, Closing This Month, and Amount by Stage.

In order to use BooksTime, you have to have some other software or service for managing the accounting aspects of your business. I like having it all connected, and there are plenty of great alternatives for that, and some even charge less than BooksTime. Trevor Howard recalled that their company’s first accounting solution was an Excel document. Realizing its limitation, they looked for a tool that would give them the ability to get more done without worrying about invoicing and accounting.

Send professional invoices fast and make it easy for your clients to pay you correctly and on time. Having a competent accounting software is essential to run your business – whether you’re time tracking or making and distributing invoices. With so many accounting software providers out there, it can be challenging to know the right one to choose. That way, the user could track mileage and see a total at the end of the year. The IRS requires record keeping to support mileage deductions. Adding a mileage field to time tracking would create the fastest, easiest possible way to comply with the IRS on mileage. I have probably requested this feature 20 times on support calls.

Our support staff is with you every step of the way, starting the moment you make the switch from spreadsheets or any other accounting software. Our support staff is with you on every step of your journey of growth, starting the moment you make the switch from spreadsheets or any other accounting software. You’ll always invoice for exactly what you’re worth when you track time using BooksTime. You and your team can log your hours and then automatically put them onto an invoice. Optionally create a client if one is not found with matching email. While these are the best alternatives to BooksTime, they are by no means the only accounting software alternatives you should look at.

what is BooksTime

What we do like about Zoho is its gamification method for helping new users get used to their platform. However, BooksTime wins in the user-friendly category because the software walks you through the process of setting up all its features. Still, most of the new software features are impressive and competent enough for any small to medium-sized business. Other great softwares for small businesses to medium ones are Piperdrive and ActiveCampaign, so here, check how Piperdrive vs Zoho compare, and who wins between Zoho and ActiveCampaign.


Another great feature of BooksTime is the support they offer for different countries and currencies. As it stands, BooksTime offers support for over 150 currencies and is also compatible with 14 languages.

This credit card processing service includes a virtual terminal, so you can accept payments over the phone and in person. It also has a feature that allows your clients to authorize recurring payments. BooksTime is specifically designed and built for self-employed professionals and service-based business owners who do not have the time to learn or re-learn accounting.

what is BooksTime

BooksTime is a cloud invoicing and accounting program for small businesses. BooksTime offers a few plans, ranging from BooksTime $4.50/month, which accounts for five billable clients, to $15/month, which allows users to bill up to 500 clients.

BooksTime online accounting package comes in three different options — Lite, Plus, and Premium. Each option includes different features, based upon the type and price of the plan you select. Since BooksTime is more widely used and known by businesses, many prefer it for its easy to use features and easy to access tutorials. However, we think that BooksTime is the better software due to its vast amount of features, user-friendly interface, and accessibility. BooksTime enables you to draft estimats for upcoming projects and get approval directly on the estimate. When a customer approves the estimates, it turns into an invoice, and they can pay directly on the invoice!

If you’re using any version of BooksTime except for Lite, you can send reminders at designated intervals and charge late fees, which is unusual in this group of tools. You can also reopen any saved invoices and edit it, or click the More Actions button for additional tasks, such as emailing the form, applying a payment, or creating a PDF file. It does everything better than I could dream or need it to perform. Each additional user you add to your account costs $10 per month. The Premium plan is $15 per month, and you can bill up to 500 clients. This plan includes everything in the Plus plan, plus it has enhanced tracking and reporting features.

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